100 Essential Microsoft Word Shortcuts to Boost Productivity

Here’s a comprehensive list of 100 shortcut keys for Microsoft Word that can help enhance your productivity:

Basic Navigation

  1. Ctrl + N: New document
  2. Ctrl + O: Open document
  3. Ctrl + S: Save document
  4. Ctrl + P: Print document
  5. Ctrl + W: Close document
  6. Ctrl + F: Find text
  7. Ctrl + H: Replace text
  8. Ctrl + G: Go to a specific page
  9. Ctrl + A: Select all text
  10. Ctrl + Z: Undo
  11. Ctrl + Y: Redo

Text Formatting

  1. Ctrl + B: Bold
  2. Ctrl + I: Italics
  3. Ctrl + U: Underline
  4. Ctrl + E: Center alignment
  5. Ctrl + L: Left alignment
  6. Ctrl + R: Right alignment
  7. Ctrl + J: Justify alignment
  8. Ctrl + 1: Single line spacing
  9. Ctrl + 2: Double line spacing
  10. Ctrl + M: Increase paragraph indent
  11. Ctrl + Shift + M: Decrease paragraph indent
  12. Ctrl + T: Create a hanging indent
  13. Ctrl + Q: Remove paragraph formatting
  14. Ctrl + Shift + >: Increase font size
  15. Ctrl + Shift + <: Decrease font size
  16. Ctrl + D: Open Font dialog box

Document Navigation

  1. Ctrl + Arrow Right: Move one word to the right
  2. Ctrl + Arrow Left: Move one word to the left
  3. Ctrl + Arrow Down: Move down one paragraph
  4. Ctrl + Arrow Up: Move up one paragraph
  5. Home: Go to beginning of line
  6. End: Go to end of line
  7. Page Up: Move up one page
  8. Page Down: Move down one page
  9. Ctrl + Home: Go to beginning of document
  10. Ctrl + End: Go to end of document
  11. F5: Go to a specific page or section

Working with Objects

  1. Ctrl + C: Copy selected text or object
  2. Ctrl + X: Cut selected text or object
  3. Ctrl + V: Paste copied or cut text or object
  4. Ctrl + Shift + V: Paste formatting only
  5. Ctrl + A: Select all objects
  6. Ctrl + Z: Undo an action
  7. Ctrl + Y: Redo an action

Lists and Indents

  1. Ctrl + Shift + L: Apply bullet list
  2. Ctrl + 1: Apply numbering
  3. Ctrl + Shift + N: Apply normal style
  4. Alt + Shift + Left Arrow: Decrease list indent
  5. Alt + Shift + Right Arrow: Increase list indent

Miscellaneous

  1. F12: Open “Save As” dialog
  2. Alt + F4: Close Word
  3. Ctrl + Shift + S: Open Styles pane
  4. Ctrl + K: Insert hyperlink
  5. Ctrl + F1: Show/hide ribbon
  6. Ctrl + Shift + C: Copy formatting
  7. Ctrl + Shift + V: Paste formatting
  8. Ctrl + Alt + 1: Apply Heading 1 style
  9. Ctrl + Alt + 2: Apply Heading 2 style
  10. Ctrl + Alt + 3: Apply Heading 3 style

Reviewing and Comments

  1. Ctrl + Alt + M: Insert a comment
  2. Ctrl + Shift + E: Track changes
  3. Ctrl + R: Accept changes
  4. Ctrl + Shift + R: Reject changes

Shortcuts for Special Characters

  1. Ctrl + ` + A: Insert “à”
  2. Ctrl + ` + E: Insert “é”
  3. Ctrl + ` + I: Insert “ì”
  4. Ctrl + ` + O: Insert “ò”
  5. Ctrl + ` + U: Insert “ù”

Quick Access Toolbar

  1. Alt + Q: Focus on the Quick Access Toolbar
  2. Alt + 1: Select first item in the Quick Access Toolbar
  3. Alt + 2: Select second item in the Quick Access Toolbar

Navigation Pane

  1. Ctrl + F: Open Navigation Pane
  2. Alt + Shift + N: Open Notes pane

Table Shortcuts

  1. Tab: Move to the next cell in a table
  2. Shift + Tab: Move to the previous cell in a table
  3. Ctrl + Enter: Insert page break
  4. Alt + Shift + Right Arrow: Expand a group in a table
  5. Alt + Shift + Left Arrow: Collapse a group in a table

Styles and Formatting

  1. Ctrl + Shift + P: Change font size
  2. Ctrl + Shift + N: Apply the Normal style
  3. Ctrl + Shift + F: Change font

Editing

  1. Ctrl + Backspace: Delete the previous word
  2. Ctrl + Delete: Delete the next word
  3. Shift + F3: Change case of selected text

View and Zoom

  1. Alt + V + Z: Zoom in/out
  2. Alt + W + L: Switch to Print Layout view
  3. Alt + W + F: Switch to Web Layout view
  4. Alt + W + H: Switch to Draft view

Page Layout

  1. Ctrl + Enter: Insert a page break
  2. Alt + P + M: Open Page Setup dialog
  3. Alt + P + L: Set page margins

Advanced Formatting

  1. Ctrl + Shift + A: Format text as all caps
  2. Ctrl + Space: Remove paragraph formatting
  3. Ctrl + Alt + D: Insert date
  4. Ctrl + Alt + T: Insert time

Help and Support

  1. F1: Open Help
  2. Alt + F: Open File menu

Window Management

  1. Ctrl + Shift + Esc: Open Task Manager
  2. Alt + Tab: Switch between open applications

These shortcuts can greatly enhance your efficiency when working in Microsoft Word. Happy typing!