100 Essential Microsoft Word Shortcuts to Boost Productivity
Here’s a comprehensive list of 100 shortcut keys for Microsoft Word that can help enhance your productivity:
Basic Navigation
- Ctrl + N: New document
- Ctrl + O: Open document
- Ctrl + S: Save document
- Ctrl + P: Print document
- Ctrl + W: Close document
- Ctrl + F: Find text
- Ctrl + H: Replace text
- Ctrl + G: Go to a specific page
- Ctrl + A: Select all text
- Ctrl + Z: Undo
- Ctrl + Y: Redo
Text Formatting
- Ctrl + B: Bold
- Ctrl + I: Italics
- Ctrl + U: Underline
- Ctrl + E: Center alignment
- Ctrl + L: Left alignment
- Ctrl + R: Right alignment
- Ctrl + J: Justify alignment
- Ctrl + 1: Single line spacing
- Ctrl + 2: Double line spacing
- Ctrl + M: Increase paragraph indent
- Ctrl + Shift + M: Decrease paragraph indent
- Ctrl + T: Create a hanging indent
- Ctrl + Q: Remove paragraph formatting
- Ctrl + Shift + >: Increase font size
- Ctrl + Shift + <: Decrease font size
- Ctrl + D: Open Font dialog box
Document Navigation
- Ctrl + Arrow Right: Move one word to the right
- Ctrl + Arrow Left: Move one word to the left
- Ctrl + Arrow Down: Move down one paragraph
- Ctrl + Arrow Up: Move up one paragraph
- Home: Go to beginning of line
- End: Go to end of line
- Page Up: Move up one page
- Page Down: Move down one page
- Ctrl + Home: Go to beginning of document
- Ctrl + End: Go to end of document
- F5: Go to a specific page or section
Working with Objects
- Ctrl + C: Copy selected text or object
- Ctrl + X: Cut selected text or object
- Ctrl + V: Paste copied or cut text or object
- Ctrl + Shift + V: Paste formatting only
- Ctrl + A: Select all objects
- Ctrl + Z: Undo an action
- Ctrl + Y: Redo an action
Lists and Indents
- Ctrl + Shift + L: Apply bullet list
- Ctrl + 1: Apply numbering
- Ctrl + Shift + N: Apply normal style
- Alt + Shift + Left Arrow: Decrease list indent
- Alt + Shift + Right Arrow: Increase list indent
Miscellaneous
- F12: Open “Save As” dialog
- Alt + F4: Close Word
- Ctrl + Shift + S: Open Styles pane
- Ctrl + K: Insert hyperlink
- Ctrl + F1: Show/hide ribbon
- Ctrl + Shift + C: Copy formatting
- Ctrl + Shift + V: Paste formatting
- Ctrl + Alt + 1: Apply Heading 1 style
- Ctrl + Alt + 2: Apply Heading 2 style
- Ctrl + Alt + 3: Apply Heading 3 style
Reviewing and Comments
- Ctrl + Alt + M: Insert a comment
- Ctrl + Shift + E: Track changes
- Ctrl + R: Accept changes
- Ctrl + Shift + R: Reject changes
Shortcuts for Special Characters
- Ctrl + ` + A: Insert “à”
- Ctrl + ` + E: Insert “é”
- Ctrl + ` + I: Insert “ì”
- Ctrl + ` + O: Insert “ò”
- Ctrl + ` + U: Insert “ù”
Quick Access Toolbar
- Alt + Q: Focus on the Quick Access Toolbar
- Alt + 1: Select first item in the Quick Access Toolbar
- Alt + 2: Select second item in the Quick Access Toolbar
Navigation Pane
- Ctrl + F: Open Navigation Pane
- Alt + Shift + N: Open Notes pane
Table Shortcuts
- Tab: Move to the next cell in a table
- Shift + Tab: Move to the previous cell in a table
- Ctrl + Enter: Insert page break
- Alt + Shift + Right Arrow: Expand a group in a table
- Alt + Shift + Left Arrow: Collapse a group in a table
Styles and Formatting
- Ctrl + Shift + P: Change font size
- Ctrl + Shift + N: Apply the Normal style
- Ctrl + Shift + F: Change font
Editing
- Ctrl + Backspace: Delete the previous word
- Ctrl + Delete: Delete the next word
- Shift + F3: Change case of selected text
View and Zoom
- Alt + V + Z: Zoom in/out
- Alt + W + L: Switch to Print Layout view
- Alt + W + F: Switch to Web Layout view
- Alt + W + H: Switch to Draft view
Page Layout
- Ctrl + Enter: Insert a page break
- Alt + P + M: Open Page Setup dialog
- Alt + P + L: Set page margins
Advanced Formatting
- Ctrl + Shift + A: Format text as all caps
- Ctrl + Space: Remove paragraph formatting
- Ctrl + Alt + D: Insert date
- Ctrl + Alt + T: Insert time
Help and Support
- F1: Open Help
- Alt + F: Open File menu
Window Management
- Ctrl + Shift + Esc: Open Task Manager
- Alt + Tab: Switch between open applications
These shortcuts can greatly enhance your efficiency when working in Microsoft Word. Happy typing!